Administrative Assistant

Purpose: The church office assistant organizes the activities and functions of the church office, coordinates the flow of information to the senior pastor and/or pastoral staff, and provides clerical support services for the senior pastor and/or pastoral staff when needed. Supports and keeps a fluid flow of various ministries throughout the church.

Description of Duties:

Office Management, Organization, and Finances

  • Organize and manage the day-to-day activities of the church office and ensure the efficiency of the office's operations.
  • Ensure a pleasing atmosphere for visitors, church members, and staff members.
  • Answer questions and provide information concerning church functions and activities.
  • Manage and enter the tithes and offerings.

Administration / Support Ministries

  • Greet office visitors and answer church telephone.
  • Take messages, or refer callers to appropriate pastor or staff member (or lay leader) in various areas of ministry.
  • Create / shop for the weekly needs for all ministries.

Clerical and Secretarial Support for Pastor Staff

  • Schedule and arrange appointments, meetings, conferences, and travel accommodations.
  • Provide clerical and secretarial support for pastor or pastoral staff.
  • Perform research and special projects as assigned.

Computer and Information Management

  • Use word processing or page layout software to create printed materials, such as reports, correspondence, bulletins, church newsletters, and other forms with accuracy and attention to detail.
  • Compile and interpret information from various sources and prepare reports when requested.
  • Operate a personal computer and related equipment (such as printer and scanner).
  • Operate other office equipment, including photocopier, fax machine, and calculator.
  • Utilize software for word processing, database management, spreadsheets, and presentations.

Meetings

  • Attend the weekly staff meeting and one-on-one with direct supervisor.

Personal Assistant

  • Assist in any of the needs of the lead pastor.

 

Time Requirements:

The time required for this job is 16 - 24 hours per week,
to be accomplished over 3 - 4 work days.

 

Training and Resources: 

Work alongside previous office assistant for several weeks; attend workshops and seminars as needed for computer software training, telephone system training, and office equipment training.

 

Qualifications and Guidelines:

  • Basic understanding of office organization and operations.
  • Good awareness of office equipment and methods.
  • Basic knowledge of church governmental structure.
  • Know principles of preparing correspondence, forms, reports, etc.
  • Good communication and organizational skills.
  • Knowledge of principles and procedures of record-keeping.
  • Good English, grammar, spelling, punctuation, and vocabulary skills.
  • Able to perform services independently and without direct supervision.
  • Ability to communicate clearly and concisely, both orally and in writing.
  • Skills to create and maintain record-keeping and filing systems.
  • Good 'people' skills for relating to senior pastor, pastoral staff, co-workers and other volunteers, extended church staff, church members, and the general public.
  • Good team player and fun to be around.

 

Benefits to the Worker:

The office assistant has the opportunity to be deeply involved in the ministry of the church and its outreach to the community; opportunity to get to know the members of the congregation better; help give a positive first impression of the church; assist the senior pastor and/or pastoral staff in performing their ministries efficiently and efectively.


To apply...

Simply email office.bangor@trcmaine.com your resume and cover letter, and we'll take it from there! Easy as that.